Volunteer Positions
Updated May 2025
Board Members
President
Opens for 2026-2027 School Year
The PTC President is responsible for providing leadership and direction for the PTC, ensuring its mission and goals are effectively carried out. This includes presiding over all Board and Community meetings, coordinating with school administration, and supporting board members and committee chairs in their respective roles. This includes reviewing bank statements and, with the assistance of the Secretary, maintaining a list of committees and their general duties. The President also facilitates communication between the PTC, parents, and staff, and oversees key initiatives and events throughout the year.
Estimated Time Commitment
5-10 hours per month for meeting preparation, communication, and coordination (mostly remote)
2 hours at meetings bi-monthly (on-site)
additional time as needed for special events or initiatives.
This is a Board position and is a two-year term
Vice-President
Opens for 2026-2027 School Year
The vice president is responsible for organizing PTC-hosted events, including the Welcome Coffee and Movie Nights (goal of 3 movie nights per year - November, January, and March). As a board member, the Vice-President also attends all Board and Community meetings.
Estimated Time Commitment
2-3 hours planning time per event (remote)
3 hours execution time on day of event (on-site)
2 hours at meetings bi-monthly (on-site preferable)
This is a Board position and is a two-year term
Secretary
Opens for 2026-2027 School Year
The Secretary is the official record-keeper for the PTC. They attend all Board and Community meetings where they take notes and draft meeting minutes for review and approval from the PTC Board. They also provide access to PTC email addresses, as needed.
Estimated Time Commitment
2 hours at meetings bi-monthly (on-site)
1-2 hours digital work per month (remote)
This is a Board position and is a two-year term
Treasurer
currently filled
The Treasurer is responsible for managing all financial aspects of the PTC. This includes maintaining financial records, overseeing the budget, processing deposits and reimbursements, ensuring compliance with tax and reporting requirements, and renewing insurance. The Treasurer also presents financial reports at bi-monthly Community Meetings and, as a board member, attends Board Meetings as needed.
Estimated Time Commitment
10 hours per month for financial management and reporting (90% remote)
2 hours at meetings bi-monthly (on-site preferable)
weekly mailbox check for deposits and reimbursements
annual budget preparation and audit participation (between June 30 & July 31)
This is a Board position and is a two-year term.
Ways & Means Coordinator
Opens for 2026-2027 School Year
The Ways & Means Coordinator is responsible for leading the fundraising efforts of the PTC. This includes organizing the annual Fun Run fundraiser in September, and coordinating the dine-out and Bottle Drop programs. As a board member, the Ways & Means Coordinator also attends all Board and Community meetings.
Estimated Time Commitment
20 hours in August-September for Fun Run planning (75% remote)
1-2 hours per month thereafter for all other duties (90% remote)
2 hours at meetings bi-monthly (on-site preferable)
This is a Board position and is a two-year term
Volunteer Coordinator
currently filled
The Volunteer Coordinator is responsible for organizing and managing volunteer efforts for the PTC. This includes recruiting and communicating with volunteers, coordinating volunteer sign-ups for events via ParentSquare, and ensuring PTC-sponsored activities have the necessary support. The Volunteer Coordinator also works closely with event leads to match volunteers with roles and attends Board and Community meetings as a board member.
Estimated Time Commitment
5-10 hours per month for volunteer coordination and communication (90% remote)
2 hours at meetings bi-monthly (on-site preferable)
This is a Board position and is a two-year term
Committees
5th Grade Sendoff Chair
Open for 2025-2026 School Year
The chairperson will recruit several volunteers to create a committee to support all send-off activities. There are full-day send-off and celebratory events for graduating 5th graders, a class gift to the school, and a memory book with photos taken throughout the school year. In addition to leading the committee, the chair is responsible for managing the budget provided by the PTC.
Estimated Time Commitment
20-25 hours organizing the committee (committee members have spent 8-12 hours organizing the events)
20-25 hours on the memory book, and
8-12 hours on the class gift
Art Literacy Chair
currently filled
The Art Literacy Chair coordinates one of Cedar Mill’s most creative and beloved programs — bringing art education into the classroom through engaging, hands-on lessons led by volunteers. No artistic experience is required, just strong organizational skills and a passion for supporting student learning. Responsibilities include scheduling and leading training sessions for each new artist lesson, recruiting and coordinating with classroom volunteers to ensure coverage for each session, managing supplies and prepping materials as needed, leading communication with the district Art Literacy team (including an annual meeting), and planning and organizing Art Night, the end-of-year celebration that showcases student artwork for the school community.
Estimated Time Commitment
2–3 hours/month September-May, with increased time (~5–6 hours) leading up to Art Night in the spring
Most work is flexible and can be done from home, with occasional on-site supply coordination and event setup
Carnival Coordinator
currently filled
The Carnival Coordinator is responsible for planning and executing the annual school-wide Carnival. The Carnival takes place on a Friday before the last day of school in June, and includes food, fun, games, and a bounce house. The coordinator is responsible for managing the budget provided by the PTC for the event and managing the volunteers. While most of the event coordination is handled by the Carnival Coordinator, they may ask others for help throughout the planning process. This event is historically planned and staffed by dads.
Estimated Time Commitment
10-15 hours in April-June for planning time (90% remote)
5 hours execution time day of event (on-site)
Clothes for Kids Coordinator
currently filled
This role supports Cedar Mill’s partnership with the Beaverton School District Clothes for Kids program by managing quarterly clothing donations and coordinating Lost & Found clean-up twice a year.
Estimated Time Commitment
1 hour, 4-6 times per year (95% on-site; flexible timing)
Garden Club Coordinator
Open for 2025-2026 School Year
The Garden Club Coordinator is responsible for overseeing the planning, maintenance, and engagement efforts of the school garden. This includes organizing workdays, coordinating volunteers, managing garden-related projects, and working with teachers to integrate garden activities into school programs. The Garden Club Coordinator also ensures the garden remains a vibrant and educational space for students and attends bi-monthly Community meetings to update the PTC on Garden efforts.
Estimated Time Commitment
Varies by month
2 hrs/week in March-October with the help of volunteers (90% on-site)
2 hrs/month in Fall and Winter for planning (80% remote)
Lapping Lumberjacks Running Club – Organizing Team
Open for 2025-2026 School Year
Lapping Lumberjacks is one of Cedar Mill’s most popular and long-running (pun intended!) PTC programs, aimed at helping students build healthy habits through movement and fun. Open to all students — plus siblings, staff, and parents — the club meets on Tuesday and Thursday mornings from 7:40–8:10am at Cedar Mill Park (the lower parking lot at the school). (Set-up begins at 7:25am.) The program runs in two sessions per year (fall and spring) and typically starts in September and April, running through November and May, respectively.
The organizing team keeps the program running smoothly by: managing support volunteers and filling in as needed; tallying laps run; setting up and managing the running card and token table; ordering supplies as needed.
Estimated Time Commitment
30–45 minutes per shift, 1–2 times per week (based on availability) during each program session
plus some remote planning work
OBOB Chair
Opens for 2026-2027 School Year
The OBOB Chair coordinates Cedar Mill’s participation in the Oregon Battle of the Books (OBOB), a statewide reading competition that promotes teamwork, reading comprehension, and a love of books. This is a fun and rewarding program that brings students, families, and staff together around great stories! Responsibilities include: registering Cedar Mill as an official participating school and obtaining official OBOB questions; coordinating team registration and maintaining a roster of all student participants; communicating with parents, coaches, teachers, and school administration; organizing and running information sessions, mock battles, and official battles; training volunteers as needed and supporting team coaches; and planning and determining how Cedar Mill's local battles will be structured and scheduled. This role is typically shared by two co-chairs supported by an organizing committee. Most planning takes place in the fall and winter, with battles usually held in January or February.
Estimated Time Commitment
1–2 hours/week from October–February
Additional time during battle season
School Supplies Chair
currently filled
The School Supplies Chair is a vital volunteer role responsible for managing and coordinating all aspects of school supplies for the academic year. This includes gathering supply lists, ordering, distributing, and maintaining an efficient system to ensure that both students and teachers have the necessary materials. They work closely with the principal and teachers and are responsible for managing the budget provided by the PTC.
Estimated Time Commitment
10-15 hours planning in the month of May-June (mostly remote)
2 hours stocking inventory per month (on-site)
Science Fair Planning Committee
Open for 2025-2026 School Year
The Science Fair Planning Committee is responsible for organizing and executing the annual Science Fair. This includes event planning, coordinating volunteers, managing participant entry forms, locations, and prizes, and ensuring a fun and engaging experience for students and families.
Estimated Time Commitment
10-15 hours planning in February-March (mostly remote)
8 hours for event set-up and execution (on-site)
Staff Appreciation Chair
Opens for 2026-2027 School Year
The Staff Appreciation Committee Chair is responsible for planning teacher and administration appreciation activities during the school year. These include two staff luncheons in association with the Fall and Spring conferences, and other meaningful events during staff appreciation week in May. Additional ad hoc activities may be planned at the discretion of the staff appreciation chair, in partnership with the PTC and school principal.
Estimated Time Commitment
3-4 hours for each luncheon (50% remote), and
1-2 hours for each of the other events, to be determined
Webmaster
Opens for 2026-2027 School Year
The Webmaster is responsible for managing and updating the PTC website, cedarmillptc.org, using the Squarespace platform. Regular updates include uploading meeting minutes and updating program information. The webmaster collaborates with the PTC president and secretary on content and messaging. A technology background is not necessary, but a basic understanding of computers and how to use common software programs will ensure a smooth training and transition.
Estimated Time Commitment
1-2 hours per month (remote)
Workroom Lead
Open for 2025-2026 School Year
The Workroom Lead is responsible for coordinating volunteer efforts to support teachers with classroom projects such as copying, laminating, and assembling materials. This role includes training and managing volunteers, maintaining the project log, and ensuring that all teacher requests are completed on time. The Workroom Lead helps create a welcoming and collaborative environment for volunteers, offering scheduled “work parties” as well as supporting drop-in opportunities. The work party schedule is at the discretion and coordination of the Workroom Lead.
Estimated Time Commitment
1-2 hours per week for work parties (100% on-site)
1-2 hours per month for coordination and communication (100% remote)
Social Media Coordinator
currently filled
The Social Media Coordinator is responsible for managing the PTC’s online presence to effectively communicate with members and promote PTC events and initiatives on Facebook and Instagram. This includes sharing updates, event information, and photos, as well as coordinating messaging with the PTC President. The Social Media Coordinator ensures that PTC communication is engaging, informative, and aligned with the overall communications plan. Ideal person will be active on Facebook and/or Instagram and be familiar with those platforms.
Estimated Time Commitment
3-5 hours per month for content creation and social media management (100% remote)